Track Expense For State Authorization Of Your Distance Education Program With E-Learning Compliance Application

State Authorization is a legal and regulatory term that applies to a university's compliance with individual statues, regulations, and rules in each state in which it operates. Postsecondary institutions are required to seek individual authorization to deliver or facilitate educational services, programs, or activities from each state in which they operate. Earlier, states had the authority to regulate institutions offering education within the state's boundaries, regardless of the face-to-face or distance mode being used.

In the United States, each state regulations vary from having no regulation to having very strict requirements. Each institution needs to become authorized by a state if they have a physical presence in that state. This presents some difficulty because states define physical presence differently. The common type of physical presence include internships, faculty employed by the university while living in the state, buildings, face-to-face courses offered in the state, and distance education programs or courses.

With the commencement of National Council for State Authorization Reciprocity Agreements (NC-SARA), the institutions are relieved from the difficult process of acquiring authorization from various states and their agencies. Now institution authorized in one NC-SARA state doesn’t require to get authorized in other NC-SARA state and neither imposed additional requirements. NC-SARA has a uniform set of triggers of physical presence.

The institutions need to manage and track this set of triggers of the physical presence of their courses and programs delivered through a distance learning mode in various states. The E-Learning Compliance application provides a perfect solution for managing and tracking all business, employment, advertisement, instruction and recruitment activities by the program. E-Learning Compliance application comes pre-configured with a number of physical presence types which are co-related with state laws and policies. However, you can manage them as per your institution’s preference. You can add, edit or delete triggers and sub-triggers from programs and interactive map.

E-Learning Compliance by Inknowledge

E-Learning Compliance application assists an institution in the management of their state authorization process. The application assists an institution in broad areas like track authorization processes and current status of authorization for each State Authorization Agency, maintain a database of online programs, faculty, students and other related data as needed, collect information from university staff, students and faculty via user-friendly online forms, manage all documentation and communication exchanged with state authorization agencies., generate predefined reports in a dashboard-style format with multiple drill-down levels and generate todo’s and updates to help institution staff stay updated with the authorization process.

Features of E-Learning Compliance

1. You can use a ready-to-use and comprehensive database of state entities and licensure boards covering over 35 different professions.
2. Record and track all business, employment, advertisement, instruction and recruitment activities by the program.
3. You can slice and dice your student enrollment data with direct integration with your student information system. Analyze your student enrollment number with your licensure and authorization status and know the students that need to be contacted and proactively monitor your compliance.
4. For program management, a repository of all your program related information is also provided, which can be maintained by your program coordinators.
5. E-Learning Compliance provides a one-stop solution for managing the licensure requirements with actual hours specification as per the states and programs.
6. The auto-reminders, to-dos and automatic website publishing save your time.
7. You can also gather analytical information and derive insights from a number of prebuilt analytical reports.
8. You can document and maintain notes related to your research on licensure requirements, employee files, internal discussions and call logs. These notes are editable and can be shared with your entire team and allow you to build a usable knowledge base.
9. You can track expenses for each authorization and licensure by state. Maintain remarks and use expense reports for budget reporting or planning.
10. Create a centralized repository of all your related documents. Drag and drop multiple files to upload or reuse previously uploaded files.
11. You can use pre-built reports or use rules to filter records for visualization or reporting. Export the data to work offline or directly grab a snapshot for including in your business reports.
12. You never need to update your website manually. Pre-built, customizable, public-facing explore portal will automatically update your disclosures for you.
13. We maintain the agency contacts and their links for you so you don’t have to spend your time searching and finding that information on the internet.

Note: The author of this article is working with Inknowledge Inc.

For more information, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com.