How E-Learning Compliance Application Can Help You Track Physical Presence Of Distance Education Program

Physical Presence plays an important role in state authorization of distance education program in a particular state in the United States. Educational institution offering distance education program needs to maintain the physical presence standard according to the program authorizing agencies. According to National Council for State Authorization Reciprocity Agreements (NC-SARA), an institution has a physical presence when it operates a campus, branch instructional faculty whether leased or owned or administrative office within the boundaries of a state. However, the specific definition currently varies greatly from state to state, especially with regard to out of state institutions that seek to conduct any activity within another state. 

For this purpose, NC-SARA has established its own uniform standard for physical presence in distance education. This standard takes the place of all conflicting state laws but does not affect the application of existing state laws to colleges that choose to operate outside of SARA or which are based in states that are not SARA members.

The physical presence is identified as Cognitive Presence, Teaching Presence and Social Presence. The cognitive presence is based on the iterative relationship between personal understanding and shared dialogue. The teaching presence refers to how an instructor designs and organizes the course and facilitates conversation. Social presence is important especially at the beginning of the semester.

Educational institutions mainly need to maintain the details of instructional activities, property in the state, recruiting activities, third party agreement or contracts, advertisements and employment in the state. Beside this university or college also need to maintain student enrollment in a particular state in which authorization is needed for the particular program.

Distance Learning solutions help university or college to communicate and provide distance education to students presents in different states. And E-Learning Compliance application helps university or college to track and stay on top of professional licensure and state authorization compliance. The physical presence tracker in the E-Learning Compliance application helps university and college to record and track all business, employment, advertisement, instruction and recruitment activities by the program.

E-Learning Compliance application comes pre-configured with a number of physical presence types which are co-related with state laws and policies. However, you can manage them as per your institution’s preference. You can add, edit or delete triggers and sub-triggers from programs and interactive map.

So despite the physical separation, it is possible for universities and college to run e-learning or distance education programs.

E-Learning Compliance by Inknowledge

Besides managing and tracking physical presence, E-Learning Compliance application also assists an institution in the management of their state authorization process. The application assists an institution in broad areas like track authorization processes and current status of authorization for each State Authorization Agency, maintain a database of online programs, faculty, students and other related data as needed, collect information from university staff, students and faculty via user-friendly online forms, manage all documentation and communication exchanged with state authorization agencies., generate predefined reports in a dashboard-style format with multiple drill-down levels and generate todo’s and updates to help institution staff stay updated with the authorization process.

Features of E-Learning Compliance

1. You can use a ready-to-use and comprehensive database of state entities and licensure boards covering over 35 different professions.
2. Record and track all business, employment, advertisement, instruction and recruitment activities by the program.
3. You can slice and dice your student enrollment data with direct integration with your student information system. Analyze your student enrollment number with your licensure and authorization status and know the students that need to be contacted and proactively monitor your compliance.
4. For program management, a repository of all your program related information is also provided, which can be maintained by your program coordinators.
5. E-Learning Compliance provides a one-stop solution for managing the licensure requirements with actual hours specification as per the states and programs.
6. The auto-reminders, to-dos and automatic website publishing save your time.
7. You can also gather analytical information and derive insights from a number of prebuilt analytical reports.
8. You can document and maintain notes related to your research on licensure requirements, employee files, internal discussions and call logs. These notes are editable and can be shared with your entire team and allows you to build a usable knowledge base.
9. You can track expenses for each authorization and licensure by state. Maintain remarks and use expense reports for budget reporting or planning.
10. Create a centralized repository of all your related documents. Drag and drop multiple files to upload or reuse previously uploaded files.
11. You can use pre-built reports or use rules to filter records for visualization or reporting. Export the data to work offline or directly grab a snapshot for including in your business reports.
12. You never need to update your website manually. Pre-built, customizable, public-facing explore portal will automatically update your disclosures for you.
13. We maintain the agency contacts and their links for you so you don’t have to spend your time searching and finding that information on the internet.

Note: The author of this article is working with Inknowledge Inc.

For more information, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com.