How To Manage Student Enrollment With E-Learning Compliance Application

State Authorization is a legal and regulatory term that applies to a university's compliance with individual statuses, regulations, and rules in each state in which it operates. Postsecondary institutions are required to seek individual authorization to deliver or facilitate educational services, programs, or activities from each state in which they operate. States had a long authority to regulate institutions offering education within the state's boundaries, regardless of the face to face or distance learning. State regulations vary from having no regulation to having very strict requirements.

Institutions need to become authorized by a state if they have a physical presence in the state. This presents some difficulty because the state defines physical presence differently. The common type of physical presence includes internships, faculty employed by the university while living in the state, buildings, face to face course offered in the state, and distance education program or course. Some state doesn't require authorization to provide distance education but they do for the internship.

Each state also defines the meaning of operating in a state differently. Some state only requires authorization if you operate a physical location associated with the institution in that state. For other states, simply enrolling a resident in an online course is considered operating in the state.

Beside these WCET has been analyzing and reporting on the Integrated Postsecondary Education Data System (IPEDS) data that reports distance education course enrollment. IPEDS reporting requires institutions to report two categories of distance education enrollment i.e exclusively enrolled in distance education courses and enrolled in some but not all distance education courses.

Institutions need to manage student enrollment in the states in they offer distance education program. For this purpose, online applications are very helpful for tracking student enrolment numbers with your licensure and authorization status.

E-Learning Compliance by Inknowledge

E-Learning Compliance application assists an institution in the management of their state authorization process. The application assists an institution in tracking authorization processes and current status of authorization for each State Authorization Agency, maintain a database of online programs, faculty and other related data as needed, collect information from university staff, students and faculty via user-friendly online forms, manage all documentation and communication exchanged with state authorization agencies, generate predefined reports in a dashboard-style format with multiple drill-down levels and generate to-do’s and updates to help university staff stay updated with the authorization process.

Features of E-Learning Compliance:

1. E-Learning Compliance helps you with a ready to use and comprehensive database of state entities and licensure boards covering over 35 different professions.

2. It helps to gather analytical information and derive insights from a number of prebuilt analytical reports.

3. You can save time with auto-reminders, to-dos and automatic website publishing.

4. You can record and track all business, employment, advertisement, instruction and recruitment activities by the program.

5. You can slice and dice student enrollment data with direct integration with your student information system.

6. A repository of all your program related information that can be maintained by your program coordinator in the E-Learning Compliance.

7. E-Learning Compliance provides a one-stop solution to manage the licensure requirements with actual hours specification as per the states and programs.

8. Document and maintain notes related to your research on licensure requirements, employee files, internal discussions and call logs. Notes can be edited and shared with your entire team and allow you to build a usable knowledge base.

9. E-Learning Compliance also helps you to track expenses for each authorization and licensure by category. Maintain remarks and use expense reports for budget reporting or planning.

10. You can create a centralized repository of all your related documents by just drag and drop multiple files to upload or reuse previously uploaded files.

11. You can use pre-built reports or use rules to filter records for visualization or reporting. Export the data to work offline or directly grab a snapshot for including in your business reports.

12. You will never require to update your website manually as a prebuilt, customizable, public-facing explore portal will automatically update your disclosure for you.

13. The agency contacts and their links are maintained by us. So you don't have to spend your time searching and finding that information on the internet.

14. You can analyze your student enrolment numbers with your licensure and authorization status and know the students that need to be contacted and proactively monitor your compliance.

Note: The author of this article is working with Inknowledge Inc.

For more information, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com.