Effectively Manage Your Institutions Grant With Grant Management System



Managing the grants that fuel your institution can be a stressful, complicated process filled with meetings, paperwork, and deadlines. But it doesn't have to be so nerve-racking. You can win more grants, create a collaborative environment in your universities and colleges, and build relationships with more grant-making institutions if you have a better grant management system. This frees you to focus on the top priority i.e. fulfilling the vision and mission of your institution. Grant management, which some funders call a management plan, first and foremost includes all the administrative responsibilities you must complete during the time frame of the grant. Grant management is more than simply ensuring that the terms of any grant are met on time and on budget. A successful institution has a solid grant management program that starts long before any grant is awarded. Grant management includes strategic planning, efficient grant design, program development and effective tracking, and having sufficient resources t smoothly manage the process.

 Grants are typically available from three sources i.e. government agencies, corporations and foundations. Each has specific missions, details and reporting requirements, but the grant process for all is similar. The basic phases for any grant process include pre-award phase, award phase and post-award phase. The pre-award phase includes identification of the kinds of funding sources that will support your strategy and programs, establishment or review of your grant application and implementation process and documentation of your proposals. The award phase includes notification and announcement of the grant you receive and the post-award phase includes implementation and tracking of grants. Regardless of the details of a grant, it is essential that you conduct the process in an ethical manner. If you cut ethical corners, you jeopardize any grant you currently have and risk receiving any grants in the future.


In grant management, software and application aim to streamline repetitive tasks, gain efficiencies and improve the quality of data which is an important task in the educational institute like university and college. It helps to build better relationships.

 Grant Management System by Inknowledge

 Grant Management System helps university or college in managing complete grant process from applying for the grant to awarding grant. Grant management application helps to track proposal and award activity by college, school, department or a specific faculty, stay updated about research activity of your faculty, maintains policy and procedures and provide performance data for faculty productivity, generates and stores faculties previous works, better communication, limited submission opportunity, more transparent process, provides feedback opportunities and instils consistency by enabling a standard format.

 Features of the Grant Management System:

 1. The Grant Management System lets your faculty submit their pre-proposal certification form and get approved by their department heads electronically.

 2. It helps you to speed up review process of your submitted grant proposals by simultaneously sending it all reviewers and thus remove the bottleneck present in a linear approval process.

 3. Grant Management System lets your faculty report their award activity and let sponsored program office personnel to verify and issue award letters.

 4. You can use an elaborate budget builder in Grant Management System to propose efforts in months, percentage or salary and let it calculate the rest for you.

 5. The additional forms like indirect cost waiver, indirect cost distribution, cost share commitment and approval, multiple-credit are all built into the system to even allow for special cases to be handled online.

 6. You can integrate other research administrative functions like regulatory compliance, conflict of interest management and technology transfer into your grant management process to automate related business processes and improve compliance with internal and external policies and procedures.

 7. You can run reports in the Grant Management System at an institutional level or college or school level or drill-down to specific faculty to see their proposal and award activity. Thus can draw insights and provide them to administration. Let the faculty directly pull this information into their productivity reporting tools and showcase their accomplishments on their profiles.

 Note: The author of this article is working with Inknowledge Inc.

 For more information, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com.

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