Steps For Effective Grant Management In Higher Education


Higher education is a staple in American cultural values. Government entities, both at the state and local level, recognize this by funding various educational institutions. Grants are more competitive and regulatory compliance measures are strict. This forces higher education grant managers to remain efficient, transparent and compliant to win funds.



For effective grant management, one should ensure the proper allocation of current funds and the winning of future funds through greater reporting capabilities. Following are the three steps toward more effective grant management in higher education.

Understand Your Needs

Funding and grant management needs vary among institutions based on structure and operations. Grant management solutions are flexible to meet the needs of each individualized case within higher education funding models.

For both state universities and individual university institutions, offices are often centralized but may lack in operational efficiency. Decentralized operations can lead to mismanaged grants, leaving you vulnerable to non-compliance with funders regulations. For these institutions, the grant management application can aid by centralized operations, increase efficiency and decreasing time allocated to grant application and management.

Community colleges tend to have different needs for grant management. Grants awarded to community college are often short-term (3-4 years) consortia grants with sub-recipients. These sub-recipients tend to complicate grant management processes each usually has independent financial and performance reporting systems. Comprehensive grant management application help streamline complex allocation of funds and goals to multiple sub-recipients.

Map Your Current Workflow

Many institutions dealing with grant applications and management use the tools they have at hand to piece together grant management workflow. These workflows are often comprised of word documents and spreadsheet cluttering a server.

A consolidated system comprised of all documents, deadlines, delegated tasks and progress can expedite workflows, save time and ensure compliance.

Accept the Change

For effective grant management one must accept the change and see the benefit of the end goal despite the time it might take to achieve it. Those that adapt grant management application reduce administrative time and have quick access to finance and performance metrics for compliance assurance.

Grant management solutions are customized to your institution’s specific needs, meaning that implementation can only help you.

Grant Management System by Inknowledge

Grant Management System helps in managing your complete grant proposal from applying for the grant to awarding grant. It helps various departments like Research and Chair & Dean in managing the grants.

Features of the Grant Management System:

1. Grant Management System help faculty submit their pre-proposal certification form and get approved by their department heads electronically.

2. You can speed up the review process by sending out review requests simultaneously to all reviewers and remove the bottlenecks inherently present in a linear approval process.

3. You can use an elaborate budget builder to propose efforts in months, percentage or salary and let it calculate the rest for you.

4. Additional online forms like Indirect Cost Waiver, Indirect Cost Distribution, Cost Share, multiple credit are all built into the system to even allow for special cases to be handled online.

5. Regulatory Compliance, Conflict of Interest management and technology transfer can be tightly integrated into your grant management process to automate related business processes and improve compliance with internal and external policies and procedures.

6. You can run reports at an institutional level or college/school level or drill-down to specific faculty to see their proposal and award activity. Draw insights and provide them to the administration. Let the faculty directly pull this information into their productivity reporting tools and showcase their accomplishments on their profiles.

Note: The author of this article is working with Inknowledge.

For more details, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com.

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