Steps To Ensure Your Grant Management System Is Scalable


Grant Management software assists educational institutions such as universities and colleges in administering and automating the grant process. It can help the institution in managing complete grant process from applying for the grant to awarding grant and includes various functions like budget planning, peer collaboration, regulatory compliance, proposal submission, administrative reporting and project tracking. It can be available as software or as a web-based cloud application. Grant management software or application helps to ease grant-related administrative burdens.



Many universities and colleges rely on grant funding from the government or private company sources. It is estimated that $1 trillion is given as grant money by all U.S. grant sources.

Grant management continuously evolve with the changes to federal reporting requirements and data transparency standards. This gives rise to the need for scalable solutions. Grant management software is one way to streamline grant management and automate reporting for easier compliance. Many institutions still use spreadsheets and email to manage grants. In doing so, institutions have difficulty tying grant activities to performance metrics, ultimately resulting in failed or unclean audits.

Steps to Ensure Your Grant Management Software Is Scalable

1. Finding the Right Vendor

With changing federal regulations, it’s more important than ever that grant management data tracking be accurate and performance-based. Knowing this, institutions must find a reliable software vendor that can organize, streamline and centralize critical data to ensure compliance. Before the institution selects a new software or application, they should ensure it is designed to meet federal regulatory requirements and is the vendor committed to adapting and evolving the software over time.

2. Features and Services

As the institution acquires additional funds, grant management becomes more and more complex, To find the right software or application institution should run an internal audit of manual, time-consuming tasks and problem areas. This could help the institution to outline current and probably needs, including the desired number of software users, the scope of sub-recipients managed, and the number and complexity of integrations with other systems. The institution should always look for software or application providers that support their growth.

3. Implement Purpose Built Grant Software

Finding a grant management software that addresses all your institutions critical needs is essential to ensure compliance. To stay at the forefront of digital transformation, identify solutions designed specifically for grant management.

Grant Management System By Inknowledge

Grant Management System helps to manage research grants for institutions like university and college. Grant Management System helps to automate grant management processes, so you can easily track your grants, demonstrates accountability and attract future funding. Automated grant management system empowers you to make faster, better spending decisions for better use of grant funding.

Features of the Grant Management System:

1. The Grant Management System helps faculty to submit their pre-proposal certification form and get approved by their department heads electronically.

2. It helps to speed up the review process by sending out review requests simultaneously to all reviewers and remove the bottleneck inherently present in a linear approval process.

3. You can let your faculty report their award activity and let sponsored programs office personnel verify and issue award letters.

4. With the elaborated budget builder, you can propose efforts in months, percentage or salary and let the builder calculate the rest for you.

5. Indirect cost waiver, indirect cost distribution, cost share commitment and approval, multiple credit are all built into the system to even allow for special cases to be handled online.

6. You can integrate the Grant Management System with regulatory compliance, conflict of interest management and technology transfer can be tightly integrated to automate related business processes and improve compliance with internal and external policies and procedures.

7. You can run reports at an institutional level or college or school level or drill-down to specific faculty to see their proposal and award activity. Draw insights and provide them to the administration. Le faulty directly pull this information into their productivity reporting tools and showcase their accomplishments on their profiles.

Note: The authors of this article is working with Inknowledge.

For more information, please visit our official website Inknowledge Inc. You can also contact us at info@inknowledge.com

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